Project Administrator - United Kingdom of Great Britain and Northern Ireland - 39923 - Maximus

General information

Job Posting Title

Project Administrator

Date

Friday, May 22, 2026

City

Remote

Country

United Kingdom

Working time

Full-time

Closing Date

29-May-2026

Description & Requirements

Introduction

Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

Role Purpose

The Project Administrator provides essential support to the delivery of projects across the UK Portfolio
The role ensures that project documentation, reporting, governance activities and administrative processes are carried out accurately, efficiently and in line with PMO standards
Working closely with Project Managers, Workstream Leads and the Portfolio Office, the Project Administrator helps maintain project control, visibility and compliance with the agreed methodologies and templates.

Essential Duties and Responsibilities

Project Administration & Documentation – Maintain accurate and up‑to‑date project documentation, action logs, RAID logs, schedules and trackers in line with PMO standards
Meeting Coordination & Governance Support – Schedule and support project meetings, prepare agendas, take minutes, track actions and ensure governance artefacts are produced on time
Reporting Support – Assist in the preparation, collation and quality‑checking of weekly/monthly project and portfolio reports, ensuring accuracy and consistency
Template & Process Compliance – Ensure project teams use the correct templates, processes and methods as defined by the PMO Lead, flagging any gaps or inconsistencies
Data Management & Systems Updating – Maintain project information within internal systems (including The Max and portfolio tools), ensuring data quality and version control
Risk, Issue & Dependency Tracking – Support project leads in capturing, updating and escalating risks, issues and dependencies as required
General Project Support & Coordination – Provide day‑to‑day support to Project Managers and Workstream Leads, helping to keep delivery on track and ensuring administrative tasks are handled quickly and professionally.

Preferred Skills and Qualifications
Essential

Experience in an administrative or coordinator role, ideally within projects, PMO or change environments
Strong organisational skills with the ability to manage multiple tasks and deadlines
Excellent attention to detail and ability to maintain accurate records
Competent in Microsoft Office (Excel, Word, PowerPoint) and comfortable working with data
Ability to communicate effectively with colleagues at all levels
Proactive, structured approach to work with a focus on quality and consistency

Desirable

Experience working within a PMO or structured project environment
Understanding of project terminology, governance processes and lifecycle stages
Familiarity with portfolio or project management tools
Interest in developing PMO or project management skills (APM/PMO qualifications)

Individual Competencies

Strong organisation and time management
Accuracy and attention to detail
Clear communication
Proactive and reliable
Team player with a customer‑service mindset
Ability to work with sensitive information appropriately

Maximus Competencies

Embraces Respect
Partners Effectively
Creates Innovative Solutions
Focuses on the Customer
Demonstrates Compassion
Takes Responsibility & Acts with Integrity

EEO Statement

• MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. • We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. • Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.