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General information

Job Posting Title
Desktop Publisher Specialist
Date
Thursday, December 18, 2025
City
Mclean
State
VA
Country
United States
Working time
Full-time

Description & Requirements

Maximus is thrilled to announce an exciting opportunity for a Desktop Publisher (DTP) Specialist! In this role, you’ll work closely with Proposal Managers and others to layout, format, and publish files in various programs—making sure every document is polished and ready for submission. We’re looking for someone with experience in government proposals who understands the requirements for both hardcopy and digital publishing.

You’ll manage responsibilities like creating and updating shells, merging documents, and handling layout and formatting as needed. To succeed in this role, you should have a solid understanding and application of the principles, concepts, practices, and standards of proposal production.

This is a regular, full-time remote position that requires onsite work at our McLean, Virginia headquarters approximately twice per month. Candidates must currently reside within 40 miles of McLean, Virginia.

Why Join Maximus?
- 💰 Competitive Compensation - Bonuses based on performance included!
- 🛡️ Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.
- 🌟 Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
- 🏝️ Unlimited Time Off Package – Enjoy UTO, Holidays, and extended sick leave, along with Short- and Long-Term Disability coverage.
- 🌱 Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
- 🏆 Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
- 📚 Tuition Reimbursement - Invest in your ongoing education and development.
- 🎁 Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
- 🌟 Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.
- 📚 Professional Development Opportunities- Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities:

- Develop processes to streamline proactive curation of proposal related content.

- Ensure proposal content is up-to-date, and accessible.

- Serve as the Proposal Writing & Design team primary resource for users requesting assistance locating proposal content.

- Train new and existing users of systems to create and update content and provide day-to-day user support.

- Maintain the proposal system, databases and other systems that are warehouses of information required for proposals.

- Conduct ongoing quality control and coordinate regular updates of all proposal content (by making requested edits and applying consistent writing style standards).

- May occasionally assist as proposal writer.

- Acts as production team lead of Maximus proposals throughout the bid lifecycle, and other related sales materials managing up to seven production efforts varied by due dates.
- Layouts and formatting of documents using Microsoft Word, MS PowerPoint, and/or InDesign, to incorporate styles set for Maximus or client centric branding
- Creates shell files in synchronization of proposal outlines and updates shell files as necessary; may add in storyboarding templates and other such shell file needs
- Generates and revises complex PDF files as well as coordinating electronic and print production
- Manages graphics of various formats and ensures that the latest version is inserted and sizing unaltered
- Performs heavy desktop publishing, with detailed formatting of proposals to determined brand, technical documents, reports, sales documents, and other selling documents
- Reads solicitations for production and formatting requirements and ensures it is followed, guiding others to follow it as needed
- Works with technical materials, tables, and combining/rearranging material from different document sources
- Works with Copy Services to schedule and produce hard copy proposals as needed to assemble proposals, do book checks, and prepare for shipping
- Can review document text and identify errors related to the use of language, in general, or adherence to a specific style guide
- Performs other related duties as assigned

Minimum Requirements

- Bachelor's degree in English, Communications, Journalism, Marketing, or Business.
- 3-5 years of proposal content management experience curating procurement responses for government and/or public sector industries.
- Technically proficient with exporting and importing data into and out of proposal content libraries and software.
- Experience in large scale document management.
- Must be detail oriented, proactive, intellectually curious, and self-directed.
- Strong organizational skills with the ability to prioritize assignments while simultaneously working on and managing multiple tasks.
- Proficient in latest versions of MS Office applications (Word, PowerPoint, Excel), SharePoint, and Adobe Acrobat.

- College degree or equivalent years of experience
- Possesses a minimum of 2 years of word processing, document layout, and proposal production experience
- Experience with creating hardcopies for submittal is required
- Must be located within a 40-mile radius of Maximus headquarters in McLean, VA, and willing to work onsite as needed to support hardcopy production (approximately twice a month)
- Able to stand or sit for extended periods and lift up to 35 pounds
- Advanced knowledge of Microsoft Word, Microsoft PowerPoint, and Adobe Acrobat Pro
- Manages one’s own time and is able to meet aggressive deadlines and manage multiple tasks and projects at once
- Knowledge and experience using Adobe Creative products and SharePoint
- Exhibits above average written and verbal communication skills
- Must be able and willing to work beyond normal work hours (i.e., nights, weekends, and/or holidays) when required
- Must perform all work within the United States



#HumanServices #LI-Remote
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process—including accessing job postings, completing assessments, or participating in interviews,—please contact People Operations at applicantaccom@maximus.com.
Minimum Salary
$
80,000.00
Maximum Salary
$
90,000.00