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General information

Job Posting Title
Senior Medical Records Administrator
Date
Monday, August 10, 2026
City
Remote
Country
United States
Working time
Full-time

Description & Requirements

Maximus is seeking a Senior Medical Records Administrator to join our California Independent Medical Review (CA IMR) team. In this role, you will help ensure medical documentation is accurately reviewed, organized, and maintained throughout the case review process. By supporting quality, accuracy, and efficiency, you'll play an important role in helping our team deliver timely and reliable independent medical reviews that ultimately impact patient care and outcomes.

Why Maximus?
๐Ÿ”„ Work/Life Balance Support - Flexibility tailored to your needs!
๐Ÿ’ฐ Competitive Compensation - Bonuses based on performance included!
๐Ÿ›ก๏ธ Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.
๐ŸŒŸ Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
๐Ÿ๏ธ Paid Time Off Package - Enjoy PTO, Holidays, and extended sick leave, along with Short- and Long-Term Disability coverage.
๐ŸŒฑ Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
๐Ÿ† Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
๐Ÿ“š Tuition Reimbursement - Invest in your ongoing education and development.
๐ŸŽ Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
๐ŸŒŸ Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.
๐Ÿ“š Professional Development Opportunities-Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities:

- Correctly identify the party from which the medical records were submitted.

- Ensure correct documents are provided to the physician reviewer and submit assigned reports accurately and timely.

- Examine case file to ensure all relevant information has been submitted.

- Review documents to determine completeness and eligibility and report identified errors appropriately and timely.

- Correctly identify non-medical records and make appropriate decision on the need for further review of these documents.

- Index hundreds of pages of medical records completely, accurately, and efficiently.

- Perform other duties as may be assigned by management.

- Perform data entry tasks with accuracy.

Minimum Requirements

- High School Diploma or Equivalent required; Associate degree preferred.

- 4 to 6 years of related experience required.

- Medical-related experience preferred.

- Minimum of 4 years of professional experience in medical records, document management, data processing, records indexing, quality assurance, quality control, or a related administrative operations environment.
- Experience reviewing, organizing, indexing, or maintaining large volumes of records with a high degree of accuracy.
- Experience working in production-based environments with established productivity and quality standards.
- Proficiency using computer systems and databases, including experience with electronic record keeping systems.
- Strong attention to detail and ability to identify data discrepancies or documentation errors.

Preferred Requirements:
- 6 or more years of relevant experience in medical records, health information management, or related records processing functions.
- Experience reviewing and processing medical records, healthcare documentation, insurance records, or other regulated documentation.
- Familiarity with medical terminology and healthcare documentation practices.
- Experience performing quality control (QC) and/or quality assurance (QA) reviews.


EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment processโ€”including accessing job postings, completing assessments, or participating in interviews,โ€”please contact People Operations at applicantaccom@maximus.com.
Minimum Salary
$
22.00
Maximum Salary
$
22.00