Skip to content

General information

Job Posting Title
Executive Coordinator - Business Support (Remote)
Date
Friday, February 21, 2025
City
Remote
Country
United States
Working time
Full-time

Description & Requirements

Maximus is seeking an Executive Coordinator - Business Support to provide high-level assistance to our senior executives. This role will handle multiple high-priority tasks, offer executive-level business support for critical leadership meetings, act as a strategic liaison between leadership, internal teams, and external stakeholders, and ensure seamless coordination of special projects within the business unit

Are you a seasoned professional with a proven track record in delivering exceptional leadership support and the ability to manage multiple competing priorities with precision and efficiency?

Apply today and bring your executive support expertise to our team!

Why Maximus? 

 - 🔄 Work/Life Balance Support – Flexibility tailored to your needs! 

- 💰 Competitive Compensation – Bonuses based on performance included! 

- 🛡️ Comprehensive Insurance Coverage – Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance. 

- 🌟 Future Planning – Prepare for retirement with our 401K Retirement Savings plan and Company Matching. 

- 🏝️ Paid Time Off Package – Enjoy UTO (unlimited time off), Holidays, and extended sick leave, along with Short and Long Term Disability coverage. 

- 🌱 Holistic Wellness Support – Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP). 

- 🏆 Recognition Platform – Acknowledge and appreciate outstanding employee contributions. 

- 📚 Tuition Reimbursement – Invest in your ongoing education and development. 

- 🎁 Employee Perks and Discounts – Additional benefits and discounts exclusively for employees. 

- 🌟 Maximus Wellness Program and Resources – Access a range of wellness programs and resources tailored to your needs. 

- 📚 Professional Development Opportunities-Participate in training programs, workshops, and conferences 

Essential Duties and Responsibilities:

- Develop and manage project plans supporting the implementation of special initiatives as assigned.
- Project manage cross-functional corporate initiatives and provide oversight on their progression.
- Maintain complete discretion in the execution of duties and special projects in accordance with Maximus strategy.
- Ensure meetings have clear objectives and agendas and manage action item tracking and follow-up. Request materials early to allow time for review and proactively raise issues and feedback to the Chief of Staff.
- Produce and review materials for internal and external leadership meetings.
- Manage assigned agendas and track action items to completion.
- Manage assigned budgets, reviewing and approving invoices, monthly accruals, and participating in quarterly and annual strategic and financial review cycles.
- Develop and review communications in various formats – documents, emails, and slide decks.
- Support the execution of company business plan by staying informed of activities, identify proactive risk mitigation, troubleshoot operational issues, and provide timely and appropriate follow-up.
- Perform other duties as assigned.

- Oversee special projects and coordination in support of the leadership team, including managing internal stakeholders, creating project briefings, coordinating travel, handling expense reimbursements, managing logistics, coordinating meetings, overseeing special projects, and otherwise supporting overall coordination for this business unit.
- Lead and manage complex projects in support of the Segment and representing the Segment in selected corporate meetings and calls. 
Minimum Requirements

- Bachelor's Degree in related field or equivalent combination of education and experience

- 5+ years of relevant professional experience required.

- Ability to manage and prioritize tasks concurrently, demonstrating strong multitasking skills.
- Experience managing internal stakeholders and collaborating across teams to ensure alignment and successful project execution.
- Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
- Experience coordinating and overseeing logistics for high-level meetings, events, and travel arrangements.
- Experience in managing complex calendars and scheduling, ensuring seamless coordination 
- Experience in drafting and editing high-level correspondence, reports, and presentations
- Strong organizational skills with attention to detail.
- Exceptional verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
- Ability to remain in a stationary position for extended periods.
- Proven ability to maintain a high level of professionalism in all interactions.
- Capable of performing work effectively in a remote setting.

Preferred:
Experience providing direct administrative support to multiple senior-level executives simultaneously.

Home Office Requirements:
-Maximus provides company-issued computer equipment
-Reliable high-speed internet service
-Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
-Minimum 5 Mpbs upload speeds
EEO Statement
Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Minimum Salary
$
85,000.00
Maximum Salary
$
115,000.00