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General information

Job Posting Title
Mailroom Clerk
Date
Friday, April 11, 2025
City
Albany
State
NY
Country
United States
Working time
Full-time

Description & Requirements

Maximus is currently hiring for Mailroom Clerks to join our NYSOH Team. This is an onsite position that requires you to work in our Albany, NY office. Mailroom Clerks are responsible for reviewing documents related to the NYSOH Medicaid Contract, opening mail, sorting and scanning documents, identifying their appropriate routing, and may also involve receiving daily inbound calls to obtain new addresses for mailings.

Location - Albany, NY

Hourly Base Pay - $17.75

Schedule – Full-Time: Monday-Friday, 8:00am-5:00pm 

Supporting healthcare delivery through detailed, purpose-driven document processing and handling.

Looking to contribute to a meaningful program that helps New Yorkers access healthcare by ensuring important documents get where they need to be? Maximus is currently hiring Mailroom Clerks to join our NYSOH team!

About the role: 

This is an on-site position that requires you to work in our Albany, NY office. Mailroom Clerks are responsible for reviewing documents, opening mail, sorting and scanning documents, identifying their appropriate routing, and may also involve receiving daily inbound calls to obtain new addresses for mailings.

What we offer: 

At Maximus, we believe in the power of teamwork and mutual success. Our benefits reflect this philosophy by supporting your physical health, financial well-being, and work/life balance, ensuring you're equipped for all the moments that matter.

- Competitive Compensation - Quarterly bonuses based on performance.
- Paid Time Off Package - Enjoy PTO, Holidays, and Sick Leave.
- Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.

- Tuition Reimbursement - Invest in your ongoing education and development.

- Professional Development Opportunities - Participate in training programs, workshops, and conferences.
- Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
- Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
- Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
- Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
- Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.


Essential Duties and Responsibilities:
- Process incoming and outgoing mail.
- Prepare mail, such as applications, returned mail and verification documents for scanning.
- Print documents for outbound mailing and prep and scan.
- Create batches to prepare for transition to document scanning, including using appropriate separator sheets. Image documents using scanners. Store documents after scanning in controlled secure storage room.
- Operate mailroom equipment including letter opener, sorter, shredder, postage meter, imaging/scanning equipment, etc.

Additional Duties / Responsibilities: 

- Maintain an understanding of the Enrollment and Eligibility processes and policies.
- Receive and open mail.
- Use separator sheets to differentiate certain parts of mail.
- Image documents using scanners.
- Store documents after scanning in controlled secure storage room.
- Use designated work instructions to execute routine and repetitive tasks.
- Meet all performance requirements associated with image assembly processes.
- Responsible for adhering to established safety standards.
- Must be able to remain in a stationary position for an extended period of time
- Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds
- Work is constantly performed in an office environment
- Perform other duties as assigned by management. 
Minimum Requirements

- High school diploma or GED required and 0-2 years of relevant professional experience required, or equivalent combination of education and experience.

#NYSOHE&E #NYSOH
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Minimum Salary
$
17.75
Maximum Salary
$
17.75